Monitor and Control Project Work

1. Introduction

Monitoring and Controlling Project Work is an integration process that consolidates all monitoring and controlling activities in a project. It ensures that the project remains on track, aligned with scope, schedule, cost, and quality standards.

The core objective of this process is to answer the question: Are we following the plan? By tracking performance, identifying deviations, and making necessary adjustments, project managers can maintain project success.

2. Understanding Monitor and Control Project Work

A. Integration of All Control Processes

• All monitoring and controlling processes consolidate into this integration process.
• It incorporates scope, schedule, cost, quality, resources, risks, procurement, and stakeholder engagement.
• Example: Ensuring a software development project remains within budget and meets deadlines.

B. Key Monitoring Questions

• Are we on scope?
• Are we meeting deadlines?
• Are we within budget?
• Are we maintaining quality standards?
• Are resources being used efficiently?
• Are we tracking risks and managing vendors effectively?
• Are stakeholders actively engaged?

3. Key Components of Monitoring and Controlling

Component	Description	Example
Work Performance Data	Raw data collected from project activities.	Number of completed tasks vs. planned tasks.
Work Performance Information	Analyzed data comparing actual work to planned expectations.	Project is 10% over budget.
Work Performance Reports	Summarized project status reports.	Weekly project health updates for stakeholders.
Change Requests	Adjustments to project scope, schedule, or cost based on findings.	Extending project deadline due to unexpected delays.

4. Steps in Monitoring and Controlling Project Work

• Step 1: Track progress against project objectives.
• Step 2: Compare actual results to the project management plan.
• Step 3: Identify deviations and determine corrective actions.
• Step 4: Record observations in the Work Performance Reports.
• Step 5: If necessary, initiate a Change Request to update the plan.

5. Example Scenario

Imagine a home renovation project where the original plan was:

• Painting completion in 2 days.
• Budget of $2,000 for materials.

Halfway through the project, the manager notices:

• Painting is delayed by an extra day.
• Material costs have exceeded the budget.

As a corrective action, a Change Request is submitted to extend the schedule and allocate additional funds.

6. Summary

• Monitoring and Controlling Project Work ensures alignment with the project plan.
• It consolidates data from various monitoring processes.
• Key outputs include Work Performance Reports and Change Requests.
• Project managers must track performance and initiate changes as needed.
• Clear communication is essential for keeping stakeholders informed.

By continuously monitoring project work, teams can mitigate risks, maintain efficiency, and ensure successful project completion.