Project Execution

 

. Introduction to Execution

• Execution is the phase where actual work is done.
• It follows the planning phase and is guided by the Project Management Plan (PM Plan).
• Example: If a team planned to build a website, execution involves designing, coding, and launching the website.

2. Execution Processes (10 Total)

The execution phase consists of 10 processes that focus on completing project deliverables.

Key Execution Processes:

1. Direct and Manage Project Work (Integration Process)

   • Ensuring all project activities are executed as per the PM Plan.
   • Example: A software development team starts coding the application as per the technical specifications.

2. Manage Project Knowledge

   • Capturing and sharing knowledge gained during execution.
   • Example: Creating documentation on best coding practices during software development.

3. Manage Quality

   • Ensuring deliverables meet quality standards.
   • Example: Running QA tests on an app before deployment.

4. Acquire Resources

   • Obtaining required team members, tools, and materials.
   • Example: Hiring additional developers or purchasing cloud storage for an IT project.

5. Develop and Manage Team

   • Training, coaching, and motivating the project team.
   • Example: Conducting scrum meetings to ensure developers stay aligned with project goals.

6. Manage Communications

   • Ensuring stakeholders receive necessary project updates.
   • Example: Sending weekly progress reports to clients or investors.

7. Implement Risk Responses

   • Taking actions to mitigate identified risks.
   • Example: If a server crash is a risk, setting up automatic failover to prevent downtime.

8. Conduct Procurement

   • Selecting vendors and managing contracts.
   • Example: Choosing a cloud provider (AWS/Azure) for hosting an application.

9. Manage Stakeholder Engagement

   • Keeping stakeholders informed and involved.
   • Example: Holding regular stakeholder meetings to update on progress.

3. Execution and Monitoring & Controlling Work Together

• Execution is not done in isolation—it must be monitored and controlled.
• Example: A project manager tracks project milestones to ensure work stays on schedule.
• If execution deviates from the plan, adjustments are made through change control processes.

4. Next Steps

• After execution, the project moves into Monitoring & Controlling to ensure everything stays on track.
• Next, we'll cover how to monitor progress, identify deviations, and take corrective actions.

Key Takeaway: Execution = Doing the Work

Think of execution as the hands-on phase:

• Building the house (construction project)
• Writing the code (software project)
• Producing the product (manufacturing project)

Execution is where the planning turns into action!