Monitor and Control Project Work

1. Introduction

Monitoring and Controlling Project Work is an integration process that summarizes all monitoring and controlling efforts in a project. It ensures that the project stays aligned with its scope, schedule, budget, and quality requirements.

The primary goal of this process is to ask: Are we following the plan? By tracking, reviewing, and making necessary adjustments, project managers can maintain project success.

2. Understanding Monitor and Control Project Work

A. Integration of All Control Processes

• All monitoring and controlling processes consolidate into this integration process.
• It covers scope, schedule, cost, quality, resources, risk, procurement, and stakeholder engagement.
• Example: Ensuring that a construction project remains on schedule and within the approved budget.

B. Key Monitoring Questions

• Are we on scope?
• Are we on schedule?
• Are we within budget?
• Are we maintaining quality standards?
• Are resources being used efficiently?
• Are risks being monitored effectively?
• Are stakeholders engaged and informed?

3. Key Components of Monitoring and Controlling

Component	Description	Example
Work Performance Data	Raw data collected from project execution.	Number of completed tasks vs. planned tasks.
Work Performance Information	Analyzed data comparing actual work to planned work.	Project is 15% behind schedule.
Work Performance Reports	Summarized reports on project status.	Weekly project update sent to stakeholders.
Change Requests	Adjustments to project scope, schedule, or cost.	Requesting additional resources due to delays.

4. Steps in Monitoring and Controlling Project Work

• Step 1: Continuously track project progress against the plan.
• Step 2: Compare actual work with the project plan.
• Step 3: Identify deviations and potential risks.
• Step 4: Record findings in the Work Performance Reports.
• Step 5: If necessary, initiate a Change Request to update the plan.

5. Example Scenario

Imagine a home renovation project where the original plan stated:

• Painting should be completed in 2 days.
• The budget for materials is $2,000.

Halfway through the project, the manager realizes:

• The painting is delayed by an extra day.
• Material costs have exceeded the budget.

In response, a Change Request is submitted to extend the deadline and allocate additional funding.

6. Summary

• Monitoring and Controlling Project Work ensures that the project stays on track.
• It integrates multiple control processes such as scope, schedule, cost, and risk.
• Key outputs include Work Performance Reports and Change Requests.
• Project managers must continuously track progress and adjust the plan as needed.
• Effective communication ensures stakeholders remain informed.

By monitoring project work effectively, teams can mitigate risks, maintain efficiency, and achieve successful project outcomes.