Areas of Projects

 

Pointwise Summary with Examples

1. Scope:

• Definition: The work that needs to be done to complete the project.
• Example:
  • Painting a room white is the scope of a painting project.
  • Building new software involves defining specific features and functionality as the scope.

---

2. Schedule:

• Definition: The timeline within which the work needs to be completed.
• Example: Completing the room painting project in 3 days.

---

3. Budget:

• Definition: The cost required to complete the project.
• Example: Allocating $500 for paint, brushes, and labor for painting a room.

---

4. Quality:

• Definition: Ensuring that the deliverables meet the customer’s requirements and standards.
• Example:
  • A smartphone should not overheat or malfunction, ensuring it meets durability and performance standards.
  • Samsung once had issues with phones overheating; this highlights the importance of quality.

---

5. Resources:

• Types:
  • Human Resources (HR):
    • The people involved in the project, such as team members, sponsors, and stakeholders.
    • Example: A team of painters or software developers.
  • Material Resources:
    • The physical items or tools needed to complete the project.
    • Example: Paint, brushes, bulldozers, or software tools.

---

6. Communication:

• Definition: Delivering the right information to the right people at the right time.
• Example:
  • Keeping stakeholders informed about project progress and decisions.

---

7. Engagement:

• Definition: Keeping team members and stakeholders actively involved in the project.
• Example:
  • Engaging customers during feedback sessions to ensure their requirements are met.

---

8. Risk Management:

• Definition: Identifying and responding to risks that may affect the project.
• Examples:
  • Delays due to bad weather or permit issues.
  • Team member absences or unforeseen disasters (e.g., earthquakes).

---

9. Procurement:

• Definition: Acquiring resources, goods, or services from outside the project team.
• Example:
  • Hiring a consultant, purchasing materials, or outsourcing programming work.

---

10. Integration:

• Definition: Coordinating all areas of the project to work seamlessly together.
• Example:
  • Balancing the budget, schedule, resources, and risks to ensure the project deliverable is completed successfully.

---

Key Takeaway:

As a project manager, you are responsible for managing all these areas simultaneously to deliver the project successfully. This includes integrating tasks such as managing resources, schedules, budgets, quality, risks, and procurement to achieve the project deliverables effectively. The ability to handle these interconnected areas is what makes project management exciting and rewarding.